8 Steps to Purchase an Office Photocopier
Your office has been relying on the same photocopier for many years, and the time has come to replace it with a new one. There are many office photocopiers on the market, and you need to make sure you are choosing the right one. Here are a few tips that should help you.
1. Decide whether you need more than one office photocopier
How many office photocopiers do you currently have? Is one enough for your small office, or should you get two, or three of them so your employees won’t lose any precious time walking from their desk to the photocopier?
2. Keep in mind that the most expensive photocopier might not be the best one
How do you decide which office photocopier is the best one? Don’t simply purchase the most expensive one you find, or the one that claims to offer you the highest print quality. The best photocopier for your office will be the one that will easily meet your daily needs.
3. Learn about the basics
Before you start shopping, learn about the basics. Laser office photocopiers are generally faster and cheaper to operate than inkjet photocopiers, which are simply not recommended for offices. Color photocopiers are more expensive, and the black and white ones are often more reliable.
4. Think about your monthly print volume
What is your monthly print volume? Do you use your office photocopier every day, or only a few times each week? If there is always a line forming at your office photocopier, you probably need to purchase a machine that can print and copy faster.
5. Determine your printing and copying needs
Determining your printing and copying needs will help you choose the right type of photocopier. Do you need a machine that can print high quality graphics in colors, or do you only want to copy black and white documents?
6. Decide if you need finishing features
Many office photocopiers allow you to complete complex projects, by offering different finishing features. Do you need a machine that can sort multi-page documents, fold, collate, staple, bind, and saddle stitch documents? Would these features be helpful to you, and help you save some time?
7. Consider the difference between a used photocopier and a new one
Some people think that they will be able to save a lot of money with a used photocopier, but it might not be such a good idea. It will be more difficult to find toner and parts for an older photocopier, and getting it repaired if it breaks down will probably be more expensive.
8. Start searching for the right photocopier
Now that you know exactly the type of office photocopier that would be perfect to meet your needs, it’s time to start shopping. You can search online, or visit some local stores to see what they have to offer. Try to benefit from some discounts if you are on a tight budget.